1.1 Encourage older players, coaches, administrators and umpires to remain in or return to the
game as well as encouraging younger participants to remain involved.
1.2 Organise and coordinate the affairs of the WPGMHA at provincial level and encourage the
formation of provincial leagues
1.3 Ensure that Western Province Grand Masters teams are selected for the SAGMHA interprovincial tournament.
1.4 Organize Masters hockey for players aged 55 and over, with a view to developing strength at
a 60+ level, in order to support the SAGMHA in its efforts to be competitive internationally.
1.5 Control and administer the selection, coaching and management of WPGMHA representative
teams attending national tournaments
1.6 Promote and further hockey at all levels in South Africa
1.7 Promote the spirit of Masters Hockey.
The activities of the WPGMHA shall be mainly directed to the furtherance of these objectives.
WPGMHA Constitution. Amended 24th February 2022

3.1 All players affiliated to the WPGMHA shall be registered with a club affiliated to the WPHA or be
registered as a player with the WPGMHA and pay an annual membership fee, proposed at the
annual AGM by Treasurer and supported by a simple majority. This fee does not exempt the member
from paying the capitation fee nor the weekly fees payable to ensure the use of fields and facilities
and agreed support staff.
3.2. Qualification criteria for players representing their province and/or any SA Alliance team/s. In
order to qualify to be a playing member of a province a player must be a bona fide active hockey
player either playing in the “normal” hockey leagues in the respective provinces or in organized
masters or grandmasters hockey leagues.

a) Chairman
Key functions of the Chairman are to ensure that all statutory requirements, provincial and
national affiliations and liaison therewith are in place, that committee members are fulfilling their
roles as defined herein, and that the vision for the committee reflects what is in the best
interests of the game.
The Chairman’s report must include, inter alia; key issues involving Grand Masters affairs on an
international and national level as well as reports from the office bearers.
b) Secretary-Treasurer
Key functions of the Secretary-Treasurer are to secure all documents of record, including those
required by statute, and to keep the Books of Account of the affairs of the WPGMHA. Such books
together with all other papers and documents relating to the business or the affairs of the
WPGMHA shall at all times be accessible to committee members, including duly assigned
representatives of WPHA and SAGMHA. The Treasurer shall prepare annual financial statements
that are independently audited to be adopted at the AGM.
All monies paid to the WPGMHA shall, as soon as possible after receipt, be deposited in the name
of WPGMHA with a bank as the Committee may decide. All payments or withdrawals shall be
approved by any 2 office bearers.
c) Playing Affairs Coordinator
The Playing Affairs Coordinator will be responsible for the organizing and co-ordination of
provincial grand masters league, the annual participation in the inter-provincial tournament, and
the selection process for the provincial teams. A comprehensive timetable should be included.
WPGMHA Constitution. Amended 24th February 2022 3
d) Marketing Coordinator
Internal and external communication, uniforms, sponsorship and fundraising related to the
support of the provincial teams are the key functions.

All members shall retire annually but shall be eligible for re-election.
The chairman’s term in office should be for two years and, if re-elected, may be extended for a second
period of two years, after which he/she shall step down for a year and only thereafter be eligible for
election for another two years.
4.2 The Annual General Meeting of the WPGMHA shall be held after the annual SAGMHA IPT and
before the end of the Winter hockey season.
4.3 Written nominations for the WPGMHA Committee must be signed by the nominator, a seconder
and the nominee and received by the Committee no later than 14 days prior to the annual general
meeting. In the absence of written nominations, nominations will be accepted from the floor.
4.4 The quorum for a meeting (Council or AGM) shall be 15 members.
In the absence of a quorum at any meeting, the business of the meeting shall be conducted without
the necessary quorum and the minutes of such meeting circulated to all members within seven days
thereof.
Any fifteen (15) members may within fourteen (14) days of the date of the circulation of the minutes
lodge a duly signed, written objection against any decision taken at such a meeting.
Any decision taken at a meeting conducted in terms of paragraph 4.4 shall be effective only:

• If no written objection thereto is received within the fourteen (14) days.>
• If a written objection is lodged within the period stipulated the Committee shall call a special
  general meeting at which the objection will be dealt with within14 days of having received
  such an objection.

4.5 The Committee is empowered to fill any vacancy on the Committee or to co-opt two additional
members during its tenure. The person being appointed should preferably be a Grand Masters
member.
4.6 Election of Office Bearers & Voting Rights
4.6.1 All members of the WPGMHA, the participants in the WP Grand Masters Hockey league
and the duly assigned representatives of WPHA are entitled to attend the AGM and speak to
the issues on the Agenda and to vote on these and the election of office bearers.
4.6.2 It is hoped that, in the spirit of Hockey in general and Masters Hockey in particular,
consensus on all matters including the Election of Office Bearers will be aimed for and
achieved. Failing this, a two thirds (67) % vote, of those entitled to vote, would be required to
carry any changes to the Constitution, while a simple majority would prevail in other matters.
4.7 The committee will meet at least quarterly and report quarterly to the members.
WPGMHA Constitution. Amended 24th February 2022

5.1 Provincial teams will be selected by an elected selection committee of four persons nominated
and elected at the AGM each year.
5.2 Wherever possible teams will be selected in the categories +55, +60 and +65. These teams will be
selected on the basis of participation in the Grand Masters leagues and or the Masters leagues.
5.3 Appointments of coaches and managers will be done by the WPGMHA committee.

6.1 The committee recommends that initially there should be no subscriptions. The inaugural
committee should consider whether to introduce subscriptions at a later date as the conditions
determine.
6.2 All assets, funds, profits and gains of the WPGMHA shall be utilized at the committee’s discretion,
solely for investment and / or for the objects of the WPGMHA and shall in no circumstances be
distributed to any person or persons.

7.1 Bye Law 1 – WPGMHA Code of Conduct. Adopted following a vote by a quorum of members at
the AGM held on 19 November 2020.
7.2 Bye Law 2 – WPGMHA Disciplinary procedure and flow chart. Adopted following a vote by a
quorum of members at the AGM held on 19 November 2020.
7.3 Annual Financial statements to be financially reviewed and not audited. – Adopted following a
vote by a quorum of members at the AGM held on 24 February 2022.