Tag: AGM

AGM Minutes Of The WPGMHA 2025

Monday 05 May 2025, At WPCC, At 20h30
Venue: Chairman’s View WPCC

1) Opening

  • KL welcomed all to the meeting.

2) Attendance

  • Register circulated for signature.
    • See attached.

3) Apologies

  • As per the attached.

4) Adoption of Minutes

  • Minutes of the AGM of the WPGMHA held at the WPCC on 15 February 2024 (Note: Minutes posted on the WPGMHA website).
    • NL proposed, D St D seconded. KL noted they are on the website.

5) Matters Arising

a) Voting Rights

  • As raised at the SAGMHA AGM (5 April 2025). SGM was held.
    • KL noted that the SAGMHA has an SGM at 5 pm. First vote on voting procedure: 16–4 voted to use a vote as per WP objection.
    • Shane Deme is the new Chairman. Barry is the new Player Rep. WP will have 1 seat. GT will handle fundraising and transformation. KL remains as the Chairman rep for WP.

b) Principle of “No Pay, No Play”

  • KL proposed enforcing this principle. Passed as an option and accepted.
  • NvB noted that exceptions should be made for players who genuinely cannot afford fees. KL agreed, provided justification is given—the aim is to deter opportunists.

c) Proposed Changes to WPGMHA Constitution

  • None.

6) Chairman’s Report Back

a) Amalgamation of WP Masters and WPGM

  • D St D did significant work, but WP Masters never signed.
  • KL noted that SA Masters now treats SA GM as a province. The new committee will revisit this issue.

b) Player Report on SAGMHA IPT (EP, 4–6 April 2025)

  • Reports submitted but awaiting 60B. Will be posted once received. They are attached below.

c) Summer League

  • KL commended GF for managing the 7 teams—a great success.
  • Orange Team won the league; White Team won the SGM Award. AI won the Umpires’ Award.
  • Fewer disciplinary issues—thanks to captains, admins, coaches, umpires (CB), and physios.

d) Winter League

  • 6-team league—appears well-balanced and competitive.

e) Ladies’ Involvement for Next IPT

  • Imperative to include.

f) IPT Feedback

  • KL noted that WP performed well:
    • 55s & 60B undefeated. 60W, 65s, 70s also strong.
    • Complimented on discipline and sportsmanship.

7) Awards

a) SAGM awarded Long-service awards

  • NW and RB (recognised for contributions to WP & SAGM).

b) WP Awards:

  • RB: Trophy for commitment to WP & SA GM (since the first World Cup in CT).
  • JP (“Potty”): Trophy for contributions to WP teams & managers.
  • Mike: Trophy for longevity in the game.

8) Upcoming Tournaments

a) Master’s IPT (EP, 7–10 August 2025)

  • Spotters/Scotts for U60 (no WC selection).

b) Africa Cup (21–23 November 2025)

  • SA squad selections for WC (all age groups).
    • NvB raised concerns over pre-selection bias (SG Hockey favouritism). KL will clarify oncethe details are final.
    • CJ noted a ladies’ selector at IPT—concern as no WP ladies’ team participated.

c) SAGMHA IPT (KZN, 20–24 February 2026)

  • Final SA squad announcements.
  • KL: Potential humidity challenges. WC moved to August 2026 (originally October). Location TBD.

d) World Cup (60–80s – TBA)

  • Trials in November for 55–70s (men & ladies).
  • Managers to be appointed before trials for preparedness.

9) Financial Report

a) 2024 Financial Report

  • Distributed via email. One query on IPT expenses.
  • Thanks to B Alcock (unpaid work). Query on capitation rules (now per competition). KL to clarify SAHA levies.
  • IPTs are costly—may have undercharged.
  • Limited funds for KZN IPT. Assisted 5 players + managers’ accommodation.
  • Astro costs increased.
  • Full player fees are required to maintain subs. Some players reneged on commitments.
  • SS proposed fundraising — approved, SS to run with this.

b) Banking Account

  • 7k interest—allocated to players’ fund.

c) Weekly Games Fee – Review

  • No discussion noted. However, a budget has been done and invoices will be sent out.

10) Election of Office Bearers

  • Chairperson: KL re-elected.
  • Secretary: PK nominated and accepted.
  • Treasurer: WM to move across from secretary.
  • Player Affairs (Men): GF accepted.
  • Player Affairs (Ladies): WF accepted.
  • IPT Convener: NW accepted.
  • Governance & Discipline: DMc accepted.
  • Additional Committee Members:
    • NL (goalkeepers).
    • DM to remain.

11) General Discussion

  • BW: Complimented EP’s IPT organisation. KL to send thank-you.
  • LS: Raised selection issues. KL to respond once the official position is clear.
  • NW: Clothing policy—older kits for 65s/70s, newer for 55s/60s. Accepted.
  • CB: Umpire grading concerns. Proposed local grading (even if unrecognised by FIH).
  • CJ: Ladies’ teams—discussed Boland ladies and mixed Masters. NvB suggested continuing efforts.
  • TH: Proposed a working group to resolve issues.

Meeting Closed 21:43.

Attachments

Attendance Register

WPGMHA Attendance Register AGM 2025Download

Apologies Register

WPGMHA Apologies Register AGM 2025Download

Reports

IPTTeamReportBack-WP55sDownload
IPTTeamReportBack-WP60WsDownload
IPTTeamReportBack-WP65sDownload
IPTTeamReportBack-WP70sDownload

Grand Masters Hockey Winter League 25 Update!

Hey all! Your admin team has been burning the midnight oil (and possibly a few brain cells) to get everything ready for the new season. Here’s what you need to know:

🏆 AGM – 5 MAY @ WPCC
Right after the last game (20:30). Want to get more involved? Nominations email coming soon!

✅ TEAM ALLOCATIONS
Your peer-respected selection panel (no secrecy, just wisdom) has carefully balanced the teams. Admins will contact you before Tuesday to reveal your squad. And yes – every team will have ladies, because awesome knows no gender!

⏰ FIXTURES = FAIRNESS
We’ve obsessed over the schedule so that every team plays:
🔹 At each venue exactly 5 times
🔹 In each timeslot exactly 5 times
No favorites – just pure hockey justice!

📅 KEY DATES

  • Season starts: 5 May
  • Mid-season break: School holidays (with fun age-specific games in the works!)
  • Season ends: Mid-September

💸 LEAGUE FEE
R975 – payable soon. Think of it as buying happiness (with optional sweat).

Remember: We’re all about that Grand Masters spirit – competitive but always with a smile (and maybe a cold one afterwards).

More updates coming soon. Now go find your shin guards – it’s almost game time!

[Your Name]
GMHA Admin

PS: If you’re reading this sitting down – stand up and stretch. Your hamstrings will thank you later!

April 2025 Important Updates You Won’t Want to Miss!

WPGM Members: Important Updates You Won’t Want to Miss!

Estimated Reading Time: 2 minutes (and worth every second!)

Dear WPGM Members,

We know life is busy, and between work, family, and trying to remember where you left your hockey stick, finding time to stay updated can feel like a challenge. But this post is important—promise! So, take a quick break, grab a cuppa (or something stronger), and give this a read. It’ll only take 2 minutes, and it’s packed with stuff you need to know.

1. SAGMHA Board Positions – Step Up and Make a Difference!

The SAGMHA Board is getting a refresh, and we need you to help shape the future of grand masters hockey. Elections are happening on 5 April at IPT, and there are several positions up for grabs. Whether you’re a seasoned organiser or just someone who loves the game and wants to contribute, we’d love to hear from you.

  • President: Barry Froneman
  • Treasurer: Piet Scholtz (available for next term)
  • Secretary (acting): Rob Birt (acted since 2024 AGM, not available)
  • Governance and Technology Administrator: Karl Luff
  • Playing Affairs Co-ordinators: Monty Schwegman (Men) & Shazi Barnard (Ladies) (both available for next term)
  • Marketing and Transformation: Not filled
  • Adhoc Regional Chairperson Representatives: Basil Evan (KZN) & Gary Talbot (EG) (still deciding availability)

If you’re interested or just want to chat about what’s involved, email us at secretary@wpgm.co.za. Don’t be shy—this is your chance to make a real impact!

2. Winter League Start Date – Plan Ahead!

Thanks to the flurry of public holidays right after IPT (4-6 April), we’ll be starting the Winter League on 5 May 2025.

Please hold off on replying with your availability—we’ll send a dedicated request this weekend. Depending on the response, we may need to split fixtures between WPCC and Hartleyvale. Keep an eye on your inbox for more details!

3. WPGMHA AGM – Your Club, Your Voice!

Our AGM will be held after the games on 5 May, and we’ll be electing a new committee. There are several positions to fill, and we need passionate members like you to step up and help keep WPGMHA running smoothly.

If you’re interested in getting involved (or just want to know what’s involved), drop us a line at secretary@wpgm.co.za.

Why This Matters

This isn’t just another update—it’s about your club, your hockey, and your chance to make a difference. Whether it’s joining the SAGMHA Board, planning for Winter League, or helping out at the AGM, your involvement keeps this community thriving.

So, take a moment to think about how you can contribute. And if you’ve read this far, thank you—you’re the reason WPGMHA is so special.

Let’s keep the momentum going as we head into IPT and beyond. Together, we can make this season the best one yet!

Cheers,

WPGM Committee

P.S. If you’re not volunteering, you’re volunteering to listen to everyone else’s excuses. Just saying. 😉

Stay tuned for more updates, and don’t forget to check your inbox this weekend for the Winter League availability request!

Summer League 24/25 Wrap-Up & What’s Next for WPGM Hockey

Estimated reading time: 2 minutes

The Summer League 24/25 has been an exciting journey, and it’s hard to believe it’s already coming to an end this Thursday, 20 February. As our first-ever mixed league, it’s been a fantastic learning experience, and we’re grateful for all the feedback—both positive and constructive—that we’ve received. Your input will help us make the upcoming Winter League even better!

Awards Night: Thursday, 20 February

To celebrate the end of the season, we’ll be handing out awards after the final game this Thursday. Make sure to stick around for the presentation of:

  • League Award
  • Top Goal Scorer Award
  • Best Team Spirit Award
  • A Special Award

It’s a great opportunity to celebrate the hard work and camaraderie of everyone involved, so don’t miss it!

What’s Next? IPT Prep Games & Warmups

Starting 27 February, we’ll transition into IPT Prep Games. For those not participating in IPT, we’re putting together an invitational side to play in the warmup games. Here’s the schedule:

  • Thursday, 27 February: Warmup games at WPCC
  • All Mondays in March (leading up to IPT): Games at WPCC and Hartleyvale

If you’re not already part of an IPT team representing WP, keep an eye out for a player poll on the Player Comms Group. The poll will be posted by the end of Sunday, so make sure to have your say! Not in the group yet? Join here: WhatsApp Group Link.

AGM Update

Our Annual General Meeting (AGM) has been delayed as we await the results of the SAGM AGM, which will be held at IPT this year. The new date for our AGM will be after the first game of the Winter League. We’ll share more details closer to the time.

Thank You!

A huge thank you to everyone who made the Summer League such a success—players, organizers, and supporters alike. We’re looking forward to wrapping up the season in style this Thursday and diving into the next phase of preparations for IPT and beyond.

See you on the field!

Best regards,

Your commitee

Minutes of the WPGMHA AGM 2024

Meeting held at 20:05 on 15 Feb April at WPCC

Attendance: Register below. No Zoom attendees

Apologies: As below

 

  1. JP Welcomed all.
  2. Adoption of the minutes of the AGM of the WPGMHA held at the WPCC 2023
    • Proposed RB seconded CH.
  3. Award of League Trophy
    • JP stated that the league was competitive, and this is a good thing, and this has affected the Spirit of Masters. Since the meeting the spirit Is far better, umpires have noticed the difference.
    • Winner Yellow team, top goal scorer GB
  4. SAGM — MOA vote submitted changes.
    • JP explained that as part of the AGM we are having a SGM to verify the MOU. No comments in writing.
    • DstD stated the MOU is signed, it sums up the essentially of the 2 constitutions. And forms an understanding between the two bodies. The MOU was published and sent to all. WP masters are happy with what they do, and are happy with what we do, and neither party really wants to interfere with each other. Our success is important for them to continue playing hockey.
    • MOU took 6 months to construct and congrats to GT in getting the agreement in place.
    • NvB asked if the plan it to still have a single body, DstD at the moment there are still issues with this merge. We at WP are the leading way. We are proposing that IPTs are separated. Nothing is decided on SA level.TH asked what the structure is. DstD said it was in the MOU.
    • RB stated that this IPT has shown that the close dates cause an issue.JP stated the MOU is one step in the process, we need to have changes to the committee. We need to vote as to whether the committee can go ahead.
    • DstD stated that we need to make changes to the constitution.
    • It was unanimous that we give the committee the mandate to proceeds.
  5. Remembrance wall for masters – to be virtual
    • A reembrace wall has been proposed. The idea is to create a virtual wall on the website.
  6. Finances
    • NW – financials were emailed to all.NW end of last year we had 80k, we used 10k to have the second defib. We made R20k profit from the IPT, thanks to Vinnie, he was thanked. Of the 20k we are using this to assist the coaches to assist to get to IPT.NW – we make a little profit from our fees, not much. Not all the members of the 6 teams are paying so we are covering our costs and making a little.
    • NW – Physio and first aid have had a little increase.
    • PK stated we should pay per season, and defaulters should be excluded from the league. WM explained that we did state that people must pa per season or half a season, and there were a few queries about this. This issue was moved to maters arising.
    • NW thanked BA for the finances.
    • TH said that the way any extra funds are being distributed, should be transparent. NW stated it was in the financials.
  7. Nominations for WPGM committee.
    • The positions nominated and agreed
    • Chairman:Nomination of KL to be chairman, accepted.
    • Treasurer: NW nominated and accepted.
    • Secretary:WM nominated and accepted.
    • Player affairs (2 members):GF and DMa nominated and accepted.
    • Disciplinary affairs: RB nominated and accepted.
    • General member: NL nominated and accepted.
  8. Matters Arising
    • NW stated that WP caps are available.
    • NW also said the bucket hats are also available.
    • NW stated there is place that she is looking at soft peaks.
    • BCr – asked if we are resolving the issue that those not paying need to be excluded. We need to pay per season. KL stated that there should be exceptions. PK stated that there are some people who are not requesting relief and are not paying, and they should be excluded. It was agreed this would be the case.
    • DstD stated there is no definition for a member. It is proposing that there should be a separate subscription.RB stated there may be issues with SAHA fees.
    • DstD asked how national selection is done. We have had no national selector, and wanted to know what the WPGM committee needs to address this. RB stated responses were sent to all. JP stated that the coaches do the selection.Voting at SAGM is that a delegate and a vote per team. So we only have 1+3 (maybe 2, not sure if 55s have a vote) sides. We need to consider this when sending sides.
    • DstD stated that the delegate is asked to vote on issues, and this needs to come back to the members. He wanted clarity on this. RB stated that the AGM agenda will be published soon, and at the moment there are no issues to vote for.KL stated that we have had no vote to amalgamate SA Master and SA GM, so it cannot amalgamate unless it is ratified.RB stated that FIH has prescribed that Masters and GM must amalgamated. The MOU is a consequence.BF state that he felt that WP is drifting away from SA Masters / SA GM, we need to get someone on the committee.
    • RB stated that he has sent out documentations to ask for nominations.JP stated that KL is to be proposed as chairman.
    • BW asked if Barry would stand down, It was not clear.

Meeting closed at 21:55

 

 Attendance Register WPGM AGM 2024

AI — Allan IssacsGI — Grant Irlam
AR — Andreas RedenzIF – Ian Faulkner
BC – Robbert (Bob) ComminJP – John Potgieter
BF — Robert (Bobby) FreemanJS —John Shardlow
BCr — Brent CrombrinkKL – Karl Luff
BG — Brian GoemansLL – Leon Lategan
BW — Bryan WebsterLS — Larry Sherman
CdlH —Colin de la HarpeMD — Martin Duys
CH — Chris HayleyMoK – Mike O’Keefe
CR — Cliff RutherfordNL – Neil Lavin
DM — Dereck MarnewickNvB – Nel van Blerk
DMa – Deon MaartNW – Noreen Wonnacott
DMc — Dave McKechniePK – Peter Kratz
DstD — Danny St DarePS — Peter Shardlow
EF – Edmund FisherRB – Robert Birt
FA — Frank AspelingSD – Stephen Dugmore
FS — Fanie SteffansTH – Tony Hugget
GB — Glyn BedfordTJ — Trevor Joao
GF – Gary FrayneTK — Trevor Knight
GI — Grant IrlamWM – Warren Machanik
 

 Apologies WPGM AGM 2024

Brian Alcock (BA)Clive Belcher
Glenn TurnerJohn Donald
Dereck McMahon 

SL23-24 Wrapup, IPT Prep and AGM

Wrap-up of summer league

This week we wrap up Summer League. It has been great fun for all those who attended, thanks to all the players, umpires, admins, physios and first aiders. 

IPT Prep

From 15 Feb we go into the IPT Prep games. The structure of this preparation stage will be that 4 sides play games, one side then practices. All players that are not in squads are welcome we will need every one of you to make sure we have full teams. If you are not in an IPT team, please email Gary, who will be allocating extra players to the various teams. Gary’s email is garyfrayne7@gmail.com.

The colours of the teams are:

Yellow55s
Red65s
Black70s
White75s
BlueLadies

Here are the fixtures for these warmups:

DateWPCC B 18:15WPCC A 18:30WPCC B 19:15
15-Feb70s75s55s65sLadiesPractice
22-Feb55sLadies65sPractice70s75s
29-Feb65s75s55sPracticeLadies70s
07-MarLadies65s75sPractice55s70s
14-Mar55s65s70sPracticeLadies75s

​AGM

​After the games on the 15th is the AGM. All are welcome. The agenda is here…

Nomination forms are below…

WPGMHA-Nomination-Form-2024Download

IPT 2024 Newsletter, Road map and Forms Jan 2024

Good Evening Folks,


We wish all of you a healthy and prosperous 2024.

Attached hereto, please find a copy of our first SGGMHA Newsletter for 2024,
a Road Map, a Team Entry form, a Team List form and an Indemnity & Health
form.

Please review each document and ensure compliance in all respects so that we
can more easily provide you with a quality tournament.

We are looking forward to welcoming all of you in March. In the interim,
enjoy your hockey and training.

Where applicable, please disseminate to all officials not copied herein.

Yours sincerely,

Clive Surtees

Chairperson

SGGMHA LOC

Newsletter and Roadmap

24IPT-Newsletter-No.1-FinalDownload
IPT24RoadMapJan2024Download

Forms

Click to download

24Indemnity-Medical-Form-FinalDownload
24PROVINCIAL-TEAM-ENTRY-FORM-FINALDownload
24PROVINCIAL-TEAM-LIST-ENTRY-FORM-FINALDownload

Notice of the WPGMHA AGM – Monday 24th April 2023

When: Monday 24th APRIL 2023

Where: WPCC AT 20H15

Venue: Chairman’s View

Agenda

  1. Attendance: register circulated for signature/recorded on ZOOM.
  2. Apologies
  3. Adoption of the minutes of the AGM of the WPGMHA held at the WPCC on 7th March 2022. (Note: Minutes posted on WPGHA website: here…).
  4. Matters arising:
    1. Amalgamation Masters and Grand Masters – review.
    2. Report/review of March Cape Town IPT 2023
  5. Player Matters
    1. Summer league.
    2. Winter league.
    3. Review of coaches, captains, administrators and umpires.
    4. Ladies team/ involvement in WPGM going forward.
  6. Chairman’s report.
  7. Finances.
    1. 2022 financial report
    2. Banking account
    3. Weekly games fee.
    4. Sunday training fee.
    5. SAHU FEE and Capitation fee.
  8. Up-coming tournaments
    1. 2024 – WMHA WORLD CUP – Cape Town O65M to O80M plus SOM teams
    2. 2024 – WMHA WORLD CUP – Auckland O55M/O60M & O55W to O70W; plus SOM teams
    3. IPT Southern Gauteng including WC RSA team selection. No date yet.
    4. Masters IPT – PRETORIA in August 2023
  9. Election of office bearers.
    Chairperson, Secretary, Treasurer, 3 additional committee members 
  10. General Discussion.

Nomination Forms

Please find below a nomination form, you can download and submit:

WPGMHA-Nomination-Form-2023Download